Cazenovia Triathlon Volunteer

The Cazenovia Triathlon has ample opportunity for volunteers to get involved in the action and make a significant contribution to the Cazenovia Triathlon and help the Club to be good visitors to Cazenovia by leaving the park as clean as or cleaner than before the race. Volunteers are always needed and appreciated.

All volunteers that sign up by the 29th will be guaranteed to receive their requested size T-shirt.

Below are the volunteer positions available,  time frame and description of duties. Check them out and fill out the Volunteer Form below to sign up in advance. If the position you want is full, please choose another position.  Volunteering is fun and you’ll learn something at each position. The form with your job preferences will be submitted to the Cazenovia Triathlon Volunteer Liaisons and you may confirm your position on the 2014 Volunteer Roster Sheet. Advance volunteer registration makes planning and race day management much easier but you may volunteer the morning of the race by reporting to volunteer registration.

Volunteer Positions: Pre Race Day Activities

Packet stuffing– 6 p.m. Thursday, August 7 at the CNY TRI Winter Training Facility at Shoppingtown Mall, Dewitt.

Packet pick-up– 4:00 p.m.-7:00 p.m.  Friday August 8 at the CNY TRI winter training facility
Packet pick-up– 10:00 a.m.-2:00 p.m.  Saturday August 9 at the CNY TRI winter training facility

Transition set-up– 1:00 p.m.-2:30 p.m. Saturday afternoon, August 9 (prior to race day Sunday). Load equipment on the truck at the storage shed in Manlius  
Transition set-up– 3:00 p.m.-7:00 p.m.  Saturday afternoon, August 9 Construct the transition area in Cazenovia at Lakeside Park.
A picnic/BBQ is planned prior/during the set up process.

Volunteer Positions: Race Day Sunday, August 10

Early Morning Organization

Assistants to Race Director and Volunteer Coordinator– 5:30 a.m.-12:00 p.m. Assists with miscellaneous tasks assigned by the race director such as placing signs, assisting athletes, answering athlete questions, respond to triathlon logistic problems ( such as wrongfully parked cars, security issues in transition) and help other volunteers in the pavilion and around the park.  These volunteers should have at least basic knowledge of the logistics of triathlon.

Volunteer Sign-in– 5:30 a.m.-9:00 a.m. Checks in volunteers (has volunteers sign waivers, provide contact information, etc.), issues volunteer T-shirts, reminds volunteers of their assignments and update any news. These volunteers also may assist with miscellaneous tasks as needed including maintaining lost and found items.

Parking– 5:30 a.m.-8:30 a.m. Assists police in traffic control and direction of vehicles to various parking venues at Cazenovia High School and Cazenovia College.

Registration and Packet Pick-up– 6:00 a.m.-8:30 a.m. Checks in day-of-race participants and hands out registration packets to preregistered athletes.

Transition– 6:00 a.m.-12:00 p.m. The transition is the center of the activity so there may be two or three different tasks assigned within the transition area and thus volunteers need to be flexible. Volunteers answers athlete transition logistic questions prior to the race; provide security for bikes and equipment; check for bib numbers and body marking; assist athletes with their bike location; assists at the bike in/out location; assists at the run in/out location and keeps non-participants out of the transition. During the race volunteers assist athletes by: pointing the athletes to the correct exit; helping the athletes respect the mount/dismount lines and help to slow down returning cyclists. The park is small and many volunteers are needed in these congested areas to keep cyclists and runners from getting in each other’s way and to keep spectators far enough back to give racers sufficient space.

Body Marking– 6:00 a.m.-8:00 a.m. Verifies athlete’s race number; marks the number in the proper place on athlete’s arms and legs and places athlete’s age on the calf. There should be no line and no waiting for the athletes for this process.

Supplies Coordinators– 6:00 a.m.-8:30 a.m., 8:30 a.m.-11:30 a.m., 11:30 a.m.-1:30 p.m. Assists with preparing drinks, keeps an eye on trash issues by providing additional bags when necessary, and helps keep the wash basin/bathrooms supplied.

Swim, Bike, Run Positions

Swim– on shore volunteers– 7:00 a.m.-9:30 a.m. Check/count swimmers into the water and count those who exit (volunteers may get wet up to knees). Keeps fans and supporters a safe clear distance from the course so the participants and organizers will have sufficient space to function. Guards the chute from the water to the transition area so swimmers have an easy run and do not have to dodge spectators crossing back and forth.

Swim– on the lake volunteers– 7:00 a.m.-9:30 a.m. These volunteers must provide their own un-motorized watercraft (kayaks, paddleboard, canoes etc.). These volunteers may need to lend assistance to swimmers in trouble (without advancing their position), prevent swimmers from straying too far off course and ensures swimmers stay outside the corner buoys.

Bike Course– 7:30 a.m.-11:00 a.m. These volunteers check in at Chard Road near Ridge Rd and NOT at the waterfront in Lakeside Park. These volunteers sign the waiver, provide email and phone number and receive the volunteer T-shirt at Chard Road. The Bike course manager will assign you a spot and provide instructions, any equipment and signs needed. Most volunteers will be assigned to the various intersections to direct the cyclists in the proper directions so they do not take a wrong turn. Some volunteers will be on the Hoffman hill climb early in the race and then move to another bike course location.

Run Course– 8:30 a.m.-12:30 p.m. These volunteers report to the Run aid station #1 on Emory Ave in front of the Cazenovia High/Middle School and NOT at the waterfront in Lakeside Park (temporarily park on Emory or Green St. or a side street as you may be driving to an aid station 2-3 miles away). These volunteers sign the waiver, provide email and phone number and receive the volunteer T-shirt at Run aid station #1. Volunteers then either report to one of the four run aid stations or may be needed to assist in traffic control at some intersections or help slow traffic along the run course. Runners and aid stations will be on both sides of the street and cars will be in the middle so safety is a major concern for volunteers and runners. Volunteers will also assist in setting up the aid stations, mixing energy drinks, pouring liquids into cups and handing them to runners. Volunteers will assist in keeping the aid station clean and organized and help pack up as the runners thin out toward the end of the race.

Support Functions / Food, Finish Line, Awards

Food– 9:00 a.m.-1:00 p.m. Setups and organizes the food and refreshments for the athletes including assisting in food preparation, obtaining ice, keeping drinks cold, cutting fruit and handing out food to athletes. Assists in packing up food when the race is over and bringing all food to the Volunteer Sign in Table at 1:00  p.m. Helps clean up trash during and after the event, help with disassembly of the tables and equipment and carrying them to the truck.

Finish line chute– 9:00 a.m.-12:00 p.m. Assess the runners finishing and help determine if medical support is needed (volunteers with a medical background wanted), hand out finisher medals, water and direct athletes to the results posting or food tent. Assist at the award ceremony if needed.

Awards– 10:00 a.m.-1:00 p.m. Assists the Race Director as needed, assists with organizing prizes and identifying the proper athlete for the correct award. Assists in keeping the area tidy prior to and during the awards ceremony and to help keep spectators at an appropriate distance.

Post-Race / Disassemble, Clean and Pack

Disassemble transition–12:00 p.m.-2:00 p.m. Assists in disassembly of the pipe racks and fencing that supports the transition area. Assists in stacking and loading the pipes, fencing and supports. Assists in cleaning up any trash and debris and return the area to pre-race condition.

Cleanup– 12:30 a.m.-2:00 p.m. Assists in examining the entire park from the swim area, the food area, the finish line and the transition area and helps to clean up trash, collect lost equipment, pack and load the truck.

Return Equipment to Storage Facility– 2:00 p.m.-4:00 p.m.  Assists in unloading all the equipment into the Manlius storage shed so that it is neat and easily accessible.

 

2014 Volunteer Form

Anyone interested in volunteering please fill out the Volunteer Form or report to the registration table Sunday morning of the race.  Advance volunteer registration makes planning & race day management much easier.

 

2014 Volunteer Roster
If you do not see your recent entry on the form below, processing can take up to 24 hours.
Any further questions can be addressed to cazvolunteers@cnytriathlon.org, thanks for all of your support!


Event Details 2014

 Easy Registration

2014 Cazenovia Triathlon & Aquabike Registration is Open!

Register online today through Score-This!

 

REGISTRATION

ALL RACERS must pick up his or her own race packet & also must present a picture ID and USAT license (if a USAT member) at pick up time.

Relay Teams: Each member must show photo ID (and USAT license) before the team is able to pick up packet. Each team member has to individually go to packet pickup & present picture ID.

No refunds or transfers allowed.

 

PACKET PICK UP

We’ll do early packet pickup on Friday (3 – 7 pm) and Saturday (10 am – 2 pm) at the Winter Training Facility located in Shoppingtown Mall. We are in the Dick’s – Sears wing of the mall downstairs. Otherwise, packets can be picked up at the park on Sunday morning starting at 6 am. Early pickup is preferred.

 

RULES

The Caz Tri will be raced & officiated under USAT rules.

Use of Ipods, MP3 Players or any audio devices of any kind during races is strictly prohibited.

 

PARKING

There will be limited parking for participants at Lakeside Park and will be on a first come first serve basis. If parking at Lakeside Park you will not be allowed to leave until 11:00 a.m. All others will be directed to park at the next available location in the following order:

- Cazenovia High School parking lot- 800 feet south of the park

- Caz College’s Schneeweiss Gymnasium- 800 yards form the park (from East Lake Rd (aka Forman) turn east on Green St
(parallel to Emory St & next to school / parkway) to a left on Liberty St. straight to the Gym parking lot.

- No parking on East Lake Road or Forman street at any time.

 

Athlete Race Day Details

6:15 – 7:30 Registration Packet Pick up open (bring ID & USAT Card)

6:30 Transition opens.  Body marking begins.

7:30 Athlete meeting at Transition

7:30 Transition area closed to all athletes

7:50 Intermediate Swim “Count In”. Final reminders at water

8:00 INTERMEDIATE TRIATHLON

8:30 SPRINT RACE BEGINS

11:30 Awards & Post-Race Festivities

Course Details

Swim

Wetsuits are allowed up to and including 78 degrees F.

Each race will start in four groups (wave start), with the faster swimmers seeded in the earlier waves (please be realistic in your seed time submitted with your race application, there is no wave switching race morning).  Competitors must wear the swim cap that will be supplied at check-in.

 

Bike

Sprint Course:  Main entrance to the park, and exit the park, turning LEFT.  The first 1/2-mile is flat, followed by a RIGHT turn on Hoffman St. and up a challenging 1/4-mile climb to turn LEFT on Ridge Road.  On Ridge Rd, you will face a gradual climb followed by rolling hills for 5 miles. Quick LEFT will occur after a short but steep downhill grade, then flat to the halfway point.  After turning left on East Lake Rd. the return will be rolling to flat road coming back to the transition area in the park to start the run.

 

Intermediate Course: Course closely follows 2 loops of the Sprint course: From the park: left on E. Lake Rd., right on Hoffman Rd, left on Ridge Rd., left on E. Lake, left on Chard Rd. (instead of Hoffman), left on Ridge Rd., left on E. Lake, right into the park.

 

Maps will be in transition race morning.

 

Each contestant is responsible for repair/maintenance of his/her bike.  No support vehicles are on the course.

 

Run

Run course is an out and back through the village of Cazenovia, one loop for each race distance (not a double loop for the Intermediate 10k). Aid stations will be setup along the run course, with water & Hammer Nutrition Products, at the first quarter mile, 1.5 & 2.5 mile mark (approx.). Runners will pass these stations twice for the Intermediate race so you’ll have 6 stations for the Int & 4 for the Sprint.

Course Map

cazenovia-triathlon-map.pdf

2011-caztri-transition-plan.pdf



2013 Caz Tri – Lakeside Park map – transition and other details
 



2013 Caz Tri – Swim warm up map 

All courses will be GPS’d and spray chalked in mid July. Race day will see volunteers and timing mats or number recorders at turnarounds.

Contact Information

 

general help
→ caz-help@cnytriathlon.org

organizational & management questions
→ cazdirector@cnytriathlon.org

volunteering opportunities
→ cazvolunteers@cnytriathlon.org
online Volunteer Form

questions about the web site
→ webmaster@cnytriathlon.org